"How To Excel" Mini-Tutorials
by TheExcelAddict.com
"Helping Average Spreadsheet Users Become Local Spreadsheet Experts"

How To Format Your Subtotal Rows To Stand Out

If you use Excel's Subtotals option as much as I do, no doubt you know that the resulting subtotal rows are difficult to distinguish from the surrounding data. To make them stand out you need to change the formatting on these rows.

Here's how you can quickly format all of the subtotal rows at once.

  1. Once you've subtotaled your data you'll notice three Outline Controls (small buttons) on the top left of your worksheet.
  2. Click the '2' button to collapse the outline so only the subtotals are visible.
  3. Select the cells containing the subtotals.
  4. Press the F5 key, click the Special button, select Visible Cells Only
  5. Click OK.
  6. Now that you have just the subtotal rows selected, choose Format, Cells (or press CTRL+1) and apply your desired formatting.

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Copyright 2003 All Rights Reserved by Francis Hayes (The Excel Addict)

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