"How To Excel" Mini-Tutorials
by TheExcelAddict.com
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Round Numbers To The Nearest 1000

Often in Excel, when working with large numbers it is common practice to show numbers as thousands, with a note to that effect shown somewhere on the report. To display your numbers to the nearest thousand in Excel you do not need to change any numbers or do any conversions. You simply change the way the number is displayed by creating a custom number format.
  1. Select the cells containing the numbers you want to display as thousands.
  2. Select Format, Cells, and click the Number tab.
  3. In the Category box select Custom
  4. In the Type box enter and click OK
The number 5,250,760.95 will now display as 5,251.

Always remember that formatting a number has no effect on its underlying value.

One issue you may have with this practice is that sometimes your totals may not appear to add up. In the above example, if we have three cells with amounts of 5,250,760.95 and total them, the total will show 15,752. This total appears to be wrong, but the fact is that the underlying values of those three cells add to 15,752,282.85, which when rounded to the nearest thousand is 15,752.

If this is a problem for you, you will either have to re-enter the values in your worksheet as thousands (i.e. 5,251 instead of 5,250,760.95) or may get away with using the Round function in some of your formulas. =ROUND(formula,-3)

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Copyright 2003 All Rights Reserved by Francis Hayes (The Excel Addict)

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