Welcome to
SPREADSHEET TIPS FROM AN EXCEL ADDICT
(Online Edition)

Helping Average Spreadsheet Users
Become Local Spreadsheet Experts

A Free Weekly Publication of TheExcelAddict.com

Publication Date: December 3, 2003


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CONTENTS
  1. Editor Notes
  2. Excel "Quick Tip"
  3. T-Shirt Contest
  4. "How To Excel" Mini-Tutorial
  5. Spreading The Word
  6. "Non-Excel" Tip
  7. Subscription Management

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EDITOR NOTES Top

Hi Fellow Excel Addict,

Welcome to another edition of "Spreadsheet Tips From An Excel Addict." It's great to hear that many of you are putting these tips to use and saving yourself lots of time and frustration. I always say that learning Excel is like earning compound interest. The more you learn, the more time you save, allowing you to learn even more ways to save even more time. However, my experience has been is that many employers 'just don't get it.'

But I believe you have a real passion to learn Excel and if you allow me, I will help you become significantly more productive.

Just remember that you 'learn to do by doing.' Take the time to practice these tips. You'll be glad you did.

Have a great week.

To Your Success!
Francis Hayes (The Excel Addict)


Coaching For Tomorrow
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Visit Coach Dave at http://www.CoachingForTomorrow.com
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EXCEL "QUICK TIP" Top
Select Sheet Tabs Without A Mouse
  • Ctrl+PageDown selects the next sheet tab
  • Ctrl+PageUp selects the previous sheet tab
  • Ctrl+Shift+PageUp and Page+Shift+PageDown selects consecutive sheet tabs.

Click here for more Excel "Quick Tips".

T-SHIRT CONTEST Top
Every month I am giving away a really cool t-shirt to one of my newsletter subscribers. You can sneak a peek at my t-shirt here.

If you subscribed to this newsletter prior to this current month, you can still get your name in for the draw each month by helping me share this newsletter.

All you have to do each month is click here to recommend my newsletter and website to a friend. For each person that you refer, your name will go into the t-shirt draw. The more Excel friends you refer, the more chances you have of winning a t-shirt. But please, recommend it only to people you know and who are Microsoft Excel users.

If you use the 'Tell A Friend' link at www.TheExcelAddict.com you could win $10,000 and you will also qualify for my t-shirt draw.

*** Each monthly winner will be notified by email and will have 10 days to reply with a shipping address. If I don't receive a reply within 10 days, another name will be drawn.

T-Shirt Contest Winners
June
July
August
September
October
Lisa Hobbs, Pennsylvania, USA
Keith Bannister, North Carolina, USA
Beki Chambers, Indiana, USA
Jim Henderson, California, USA
Apollo Tigalo, Angeles City, Philippines


"HOW TO EXCEL" MINI-TUTORIAL Top
Follow-up to last weeks tip: Last week I showed you how to hide zero values by adding a second semi-colon to the end of your current number format. Several of you pointed out that there is an easier way to do this. Select Tools, Options, View, and uncheck Zero Values.

The point that I didn't make clear was that my method could be used to hide zero values for just part of your worksheet. The person that asked me how to do this last week wanted to hide all zero values except for those in subtotal and total rows. If you use the Tools/Options method, all zero values on your worksheet will be hidden.

Rotate Your Column Headings

Sometimes you may find that you are working with data that requires narrow columns but your headings are wider than will fit in the column? You could try Word Wrap (Format, Cells, Alignment, and put a checkmark in Word Wrap). However, sometimes that may not be what you need.

For example, I have a worksheet to keep track of attendance for my all-star soccer team. I have all the players names listed down the left column and I have the dates of the practices across the top. Because I enter an 'o' to denote each players attendance for each practice, my worksheet requires only narrow columns. However my dates don't fit to the column width.

So, in order to display my dates without having to make my columns too wide, I change the orientation of my headings so that they are on an a 45 degree angle.

Just try it.

  1. On a new sheet, adjust the width of columns C to H to 5.
  2. Enter todays date in cell C2 (CTRL+;).
  3. Drag the fill handle (the small black square on the bottom-right corner of the selection) and drag it across to cell H2.
  4. Now select Format, Cells, Number, Date, and select the format that matches DD-MMM-YY (or something similar).
  5. Select Format, Cells, Alignment, enter 45 in the Degrees box and click OK.
  6. With your heading cells still highlighted, select Format, Cells, and click the Border tab.
  7. Click on the Outline button, the Inside Button, and click OK.
As you can see, this gives you very nice looking column headings. I bet you'll find lots of uses for that.

Click here for more "How To Excel" Mini-Tutorials.

SPREADING THE WORD
Every week this newsletter is being read by Excel Addicts in: Albania, Antarctica, Antigua and Barbuda, Argentina, Australia, Brazil, Canada, Chile, China, Columbia, Costa Rica, Cote d'Ivoire, Cuba, Cyprus, Denmark, Dominican Republic, Estonia, Finland, France, Germany, Great Britain, Guam, Hong Kong, India, Indonesia, Ireland, Israel, Italy, Jamaica, Japan, Kazakhstan, Mexico, Nepal, New Zealand, Nicaragua, Norway, Pakistan, Peru, Philippines, Portugal, Saudi Arabia, Singapore, Slovenia, Spain, South Africa, Sweden, The Netherlands, Turkey, Ukraine, United Arab Emirates, United States, Vanuatu, Venezuela, Viet Nam.

There are tens of millions of other Microsoft Excel users all over the world. The vast majority of them have a very limited knowledge of Excel's capabilities. My goal is to share this information with everyone I possibly can and help them to benefit from Excel's amazing capabilities.

Please help me spread the word about my newsletter. If you know other Excel users, please tell them about "Spreadsheet Tips From An Excel Addict". I'm sure they'll appreciate it.

Maybe you know someone who supervises or employs many Excel users. That's where your referral could have a big impact.

VERY IMPORTANT: Please refer only people you know personally, who use Microsoft Excel and would benefit from this newsletter.


BONUS "NON-EXCEL" TIP Top
Opening a link in a new browser window
There are many tips and tricks that I use routinely and never give a second thought to until I see someone else doing things the long way (or the wrong way). Most of us enjoy surfing the Internet - some more efficiently than others.

When you click a link on a web page, it usually loads the new page in the same window. If you're like me, the new information often distracts you from what you were initially doing. Sometime later you realize that you got sidetracked and then have to find your way back to the original web page.

A simple way to avoid this is to open the link to the new information in a new window - leaving your original window still open. You simply right-click on the link and select Open Link In New Window. When you're done with the new window, simply close it and you'll be right back to the previous window.

This tip works especially well for web pages that contain thumbnail links to photo albums.

Click here for more Bonus "Non-Excel" Tips

SUBSCRIPTION MANAGEMENT Top
This online version of Spreadsheet Tips From An Excel Addict is available only to subscribers of my free email newsletter. Each week, in addition to the email version of my newsletter, you will be emailed a special link to the online version. If you haven't subscribed yet you can click here to subscribe NOW or you can send a blank email to TheExcelAddict@DemandMail.com


Suggest tips to tips@TheExcelAddict.com Send testimonials to kudos@TheExcelAddict.com Send your suggestions for 'out-of-the-ordinary' uses for Excel to coolstuff@TheExcelAddict.com Any other comments send to francis@TheExcelAddict.com
"Spreadsheets Tips From An Excel Addict" is a FREE weekly publication of TheExcelAddict.com. Copyright 2003, Francis J. Hayes All Rights Reserved.
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