Welcome to
SPREADSHEET TIPS FROM AN EXCEL ADDICT
(Online Edition)

Helping Average Spreadsheet Users
Become Local Spreadsheet Experts

A Free Weekly Publication of TheExcelAddict.com

Publication Date: March 24, 2004


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CONTENTS
  1. Greetings From Canada
  2. Excel "Quick Tip"
  3. Empower And Improve
  4. Referral Contest
  5. "How To Excel" Mini-Tutorial
  6. Excel Addicts Around The World
  7. "Non-Excel" Tip
  8. Subscription Information

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been receiving my newsletters regularly in your email.


GREETINGS FROM CANADA Top

Hi Fellow Excel Addict,

Having spent more than ten years working with Excel and learning many of its tricks and shortcuts, I just love helping others discover Excel's, seemingly limitless, capabilities. Funny thing is, there are many Excel users (a surprisingly high percentage) who are completely satisfied to just plod along in Excel with what little knowledge they have. Often, these same people will brush off any suggestions for improvement saying, "No thanks, I prefer to do it my own way."

It's easy to say, "Oh well, that's their loss" but if you think about, the time and money, through lost productivity, must be staggering for many businesses. One of the slogans I use on my website is, "Double, triple, even quadruple your productivity in Microsoft Excel." I honestly believe that just by learning tips and shortcuts for some of your most common tasks in Excel, you can easily double, triple or quadruple your productivity.

I'm glad YOU'RE not in that group. I know that you are interested in expanding your knowledge of Excel just by the fact that you are reading my tips every week. I get satisfaction out of sharing my knowledge with you. So, thank you.

I would like to hear about your experience with other Excel users. What was your experience in getting help with Excel in the past? Have YOU tried to help other Excel users? Were they receptive to your suggestions? Please share your story with me.

Keep on Excelling and have a great week.

To Your Success!
Francis Hayes (The Excel Addict)

EXCEL SCREENSAVERS: Don't forget to check out the cool Excel screensavers in the new downloads section of my website. http://www.TheExcelAddict.com/downloads

DISCOVER NEWFOUNDLAND AND LABRADOR, CANADA:
This is my hometown: http://www.conceptionbaysouth.ca/
This is my beautiful province: http://www.gov.nf.ca/tourism/


EXCEL "QUICK TIP" Top
Hide Excel's Gridlines

Most of the time, the gridlines displayed in Excel are very useful, especially as you are designing your worksheets. For some workbooks, however, you may want to have the gridlines hidden.

To turn off the gridlines for a particular worksheet, select Tools, Options and then select the View tab. Now uncheck the Gridlines option and click OK.


EMPOWER AND IMPROVE Top
Over the past year I have discovered that in addition to increasing ones business knowledge and working on improving ones career it is equally important to work on improving ones self.

Jim Rohn says, "What you don't know WILL hurt you." I wish I had known this when I was younger. I can honestly say that, over the past two years, the wisdom of Jim Rohn has had a major positive affect on my life, both personally and in my business. If you are looking to improve yourself personally and/or professionally, Jim Rohn can help you just as he has helped millions of others around the world.

-- Personally recommended by Francis Hayes (The Excel Addict)

If you would like to benefit from the wisdom of 'America's Foremost Business Philosopher' check out his FREE weekly E-Zine.

Jim Rohn's Weekly E-Zine is a free weekly publication dedicated to providing valuable insights and information that can help empower and improve both your business and personal life. Find out more at http://www.TheExcelAddict.com/rd/jimrohn.htm.


REFERRAL CONTEST Top
Each month I select a name from everyone who refers my website or newsletter to a friend or colleague and they receive a cool prize from TheExcelAddict.com.

All you have to do to qualify each month is send an email to your Excel friends and associates recommending my newsletter and website. Include a BCC to referral@TheExcelAddict.com and for each person that you refer, your name will go into the draw. Please, recommend only to people you know and who are Microsoft Excel users.

All you have to do each month is click here to recommend my newsletter and website to a friend. For each person that you refer, your name will go into the t-shirt draw. The more Excel friends you refer, the more chances you have of winning a t-shirt. But please, recommend it only to people you know and who are Microsoft Excel users.

If you use the 'Tell A Friend' link at www.TheExcelAddict.com you could win $10,000 and you will also qualify for my t-shirt draw.

*** Each monthly winner will be notified by email and will have 10 days to reply with a shipping address. If I don't receive a reply within 10 days, another name will be drawn.

T-Shirt Contest Winners
January
December
November
October
September
August
July
June
Luis Bolivar, Maracaibo, Venezuela
Joseph Mathew, Dubai, United Arab Emirates
Alexandre Gusmao, Lisbon, Portugal
Apollo Tigalo, Angeles City, Philippines
Jim Henderson, California, USA
Beki Chambers, Indiana, USA
Keith Bannister, North Carolina, USA
Lisa Hobbs, Pennsylvania, USA


"HOW TO EXCEL" MINI-TUTORIAL Top
Copy Formulas And Maintain The Original Cell References

As you know, when you copy a formula in Excel, the cell references adjust to the new location (unless the formulas have absolute references). For example if you copy a formula that refers to a cell two rows up, when that formula is copied to another location, the new formula will also refer to a cell two rows up from the new location.

However, there may be times when you may want to copy formulas to a new location but leave the original cell references intact. One way to do that is to first convert all the formulas to absolute references before copying. For multiple cells, that could be very time consuming. Another option could be to select the formula in the formula bar and copy them one by one. This would be fine for one or two formulas but wouldn't be practical if you have many formulas to copy.

Here's a neat (and fairly simple) trick to accomplish this task with minimal effort.

  1. Select the cells you want to copy.
  2. From the Edit menu choose Replace.
  3. In the Replace dialog box, enter (an equal sign) in the 'Find what' field
    and enter (the number symbol) in the 'Replace with' field.
  4. Clear the check marks for the other options and click OK.
  5. Now copy and paste your formulas to the new location
  6. With the cells in the new location still selected, replace with .
  7. If you want to retain the formulas in the original location also you will need
    to replace with in those cells too.

    Click here for more "How To Excel" Mini-Tutorials.

    SPREADING THE WORD
    Every week this newsletter is being read by Excel Addicts in: Albania, Antarctica, Antigua and Barbuda, Argentina, Australia, Bahrain, Brazil, Canada, Chile, China, Colombia, Costa Rica, Cote d'Ivoire, Croatia, Cuba, Cyprus, Denmark, Dominican Republic, Estonia, Finland, France, Germany, Great Britain, Guam, Hong Kong, Hungary, India, Indonesia, Ireland, Israel, Italy, Jamaica, Japan, Kazakhstan, Korea, Malaysia, Malta, Mexico, Nepal, The Netherlands, New Zealand, Nicaragua, Nigeria, Norway, Pakistan, Peru, Philippines, Portugal, Puerto Rico, Reunion, Romania, Saudi Arabia, Singapore, Slovenia, South Africa, Spain, Sweden, Switzerland, Turkey, Uganda, Ukraine, United Arab Emirates, United States, Vanuatu, Venezuela, Viet Nam.

    There are tens of millions of other Microsoft Excel users all over the world. The vast majority of them have a very limited knowledge of Excel's capabilities. My goal is to share this information with everyone I possibly can and help them to benefit from Excel's amazing capabilities.

    Please help me spread the word about my newsletter. If you know other Excel users, please tell them about "Spreadsheet Tips From An Excel Addict". I'm sure they'll appreciate it.

    Maybe you know someone who supervises or employs many Excel users. That's where your referral could have a big impact.

    VERY IMPORTANT: Please refer only people you know personally, who use Microsoft Excel and would benefit from this newsletter.


    BONUS "NON-EXCEL" TIP Top
    Printing Files Directly From Windows Explorer

    Did you know that you don't have to open up a file to print it?

    Here's a little known trick that lets you to print files right from Windows Explorer without having to open its associated program first.

    Simply right-click on the file in Windows Explorer and select Print from the popup menu. If you need to print multiple files, just hold down the CTRL key while selecting the files you want to print. Then right-click and Print.

    The way this works is Windows opens the application associated with each file, prints the file(s), and then immediately closes the application.

    Click here for more Bonus "Non-Excel" Tips

    SUBSCRIPTION MANAGEMENT Top
    This online version of Spreadsheet Tips From An Excel Addict is available only to subscribers of my free email newsletter. Each week, in addition to the email version of my newsletter, you will be emailed a special link to the online version. If you haven't subscribed yet you can click here to subscribe NOW or you can send a blank email to TheExcelAddict@DemandMail.com


    Suggest tips to tips@TheExcelAddict.com Send testimonials to kudos@TheExcelAddict.com Send your suggestions for 'out-of-the-ordinary' uses for Excel to coolstuff@TheExcelAddict.com Any other comments send to francis@TheExcelAddict.com
    "Spreadsheets Tips From An Excel Addict"
    is a FREE weekly publication of TheExcelAddict.com.
    Copyright © 2004, Francis J. Hayes All Rights Reserved.
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