November 8, 2016
Hi fellow Excel Addict,
Sorry this (Tuesday's) 'Excel in Seconds' newsletter is a little late. I had to go out of town to work on a project for a couple of days, so I'm a little behind schedule.
I will try to get my (Thursday's) 'Excel in Minutes' newsletter ready for tomorrow.
In today's 'Excel in Seconds' tip, I show you how to 'Prevent Auto Incrementing of Numbers'.
If you missed last Thursday's 'Excel in Minutes' tip, 'Open the Last-Saved Version of an Open Workbook', you can read it here now.
Please feel free to share my newsletter with your friends — they will thank you for it.
Hope you have a great week and keep on Excelling,
Francis Hayes (The Excel Addict)
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Prevent Auto Incrementing of Numbers
Chances are that this has happened to you. You are copying information, such as a street address or a company name that includes a number, by dragging the Fill Handle, only to have Excel's AutoFill feature kick in and increment the number in each cell when all you wanted to do was copy it.
The simplest way to prevent this from happening is to hold down the CTRL key while dragging the Fill Handle.
Yes, I know you can simply Copy and Paste or select the entire range first and press CTRL+D to copy the first cell, but I think you will find CTRL while dragging the Fill Handle to be quicker.
In newer version of Excel there is a Paste Options button that appears after you have filled or pasted content. Click it and choose Copy Cells to undo the auto incremented numbers.
Another option is to drag the Fill Handle with your right mouse button and select Copy Cells from the menu that pops up when you release the mouse button.
This is such a basic tip but one that you probably use multiple times every day. Being efficient in all areas of your Excel use helps you work smarter AND faster.
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