Excel In Seconds Tips and Tricks from The Excel Addict - Microsoft Excel 2003, 2007, 2010, 2013, 2016, 365

November 29, 2016

Hi fellow Excel Addict,

In today's 'Excel in Seconds' tip, I'm going to show you 'The Format Painter Pattern Swipe'. You've never heard of it? OK. I made up that name but it IS exactly what it is and, once again, this is one of those neat tricks that Excel can do that most have never seen before.

And if you missed last Thursday's 'Excel in Minutes' tip, 'How To Recover A Workbook That You Forgot To Save Changes To', you can read it here now.

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Hope you're having a great week and keep on Excelling,
Francis Hayes (The Excel Addict)

Francis Hayes (TheExcelAddict.com)

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The Format Painter Pattern Swipe

You probably already know about tha Format Painter for quickly copying formatting. Select a formatted cell or range, click Format Painter (Home tab), then select another cell or range to apply the same formatting.

Did you also know that after selecting the formatting to be copied, you can double-click the Format Painter and apply the formatting to multiple ranges by consecutively selecting each range...then click the Format Painter tool (or press Escape) to turn it off? You probably knew that too.

Well, here's something most Excel users don't know about Format Painter.

If you want to copy the formatting from a small range of cells and apply the same pattern to a larger range of cells, do you double-click the Format painter and then click multiple times... each time applying the formatting to a range the same size as the original range? That's what I see most Excel users do...and that's the way I did it for years.

Format Painter Copy Formatting in Microsoft Excel 2007 2010 2013 2016 365

But you don't have to do it that way. There is another faster and easier way.

Because the Format Painter recognizes patterns when you select a range of cells, you can quickly apply the same pattern across a larger range simply by dragging the Format Painter across the larger range with one swipe.

Click And Drag Format Painter To Copy Formats in Microsoft Excel 2007 2010 2013 2016 365

The result is......

Format Painter Pattern Recognition in Microsoft Excel 2007 2010 2013 2016 365

The same formatting pattern is extended across the larger selection regardless of its size and dimensions.

Learn how to build an Excel Dashboard in 1 hour

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